Monday, November 27, 2017

Florida Condo Clients: BuildingLink Helps You Comply with New Legislative Requirements for Condo Documents!

The Florida legislature recently passed CS/CS/HB 841: Community Associations, which you can read more about hereThis post addresses a requirement, effective January 1, 2019, that condo and co-op buildings display certain documents outlined in the new legislation (Information begins at the bottom of page 9).

We've prepared this handy FAQ to help you understand what's required of your condo and how BuildingLink can help:

How can BuildingLink help my building comply with the new legislation?

We’re happy to let you know that you’re already covered when it comes to complying with the new rules!
- BuildingLink features a fully-secured, password-protected, resident-only website.
- We will add a note to the front page of your resident portal labeled "Notifications" to direct readers to relevant documents.
- You can easily keep official association documents organized for review and updating.
- There's a designated section where notices are readily available for your residents.
- Residents and staff enjoy unfettered, anytime access to your library through a cloud-connected mobile app.

Do I need a public-facing webpage for my required documents?

We’ve reviewed the requirements and there's no verbiage in the bill that requires any public-facing documentation prior to the login and password page.

What's the exact part of legislation that applies to us?

Descriptions of the required documents are listed in the bill on page 9 of the new legislation. Click the here for a PDF version of the bill.

"The notice of any unit owner meeting and the agenda for the meeting, as required by s. 718.112(2)(d)3., no later than 14 days before the meeting. The notice must be posted in plain view on the front page of the website, or on a separate subpage of the website labeled “Notices” which is conspicuously visible and linked from the front page.

The association must also post on its website any document to be considered and voted on by the owners during the meeting or any document listed on the agenda at least 7 days before the meeting at which the document or the information within the document will be considered."

Where do I post notices and documents?

Your BuildingLink Library allows management-level users to store and share building-related documents (such as forms, notices, policies, or newsletters) with residents and staff. It’s both an organizational tool and a communication tool—you get to decide which documents you share and who you share them with.

How can I let my owners know about the resident portal?

You can let your owners know by issuing new login letters from your occupant profile screen or create a Resident Portal Flyer (editable flyer below).

This information is designed to help your building comply with this new law and show you the ways in which BuildingLink makes it easy for you do so. If you have any questions about how to use these tools, contact us at